LAKE HADLOCK ASSOCIATION, INC.
Revised July 2, 2016
ARTICLE l – MISSION STATEMENT
The objectives shall be to enhance Lake Hadlock and its watershed by:
a) Working closely with our elected officials and government agencies for the enhancement of the watershed areas;
b) Keeping members informed on issues affecting the lake through the web site, WWW.LAKEHADLOCK.ORG, newsletters and /or at our regular meetings;
c) Promoting good lake ecology through education, legislation and enforcement;
d) Promoting social activities;
e) Promoting fishing and other recreational uses of the lake and watershed.
ARTICLE ll – MEMBERSHIP
Full membership in the Lake Hadlock Association, Inc. is available to those identified and assessed in the Lake Hadlock Park District that have paid their annual dues. Membership will be based on one membership per household and one vote per membership. Dues for members that own lakefront property will be assessed at the full membership amount. Dues for members in the Lake Hadlock Park District, but who do not own lake front property, will be assessed a membership fee of one half of the full membership fee.
Associate membership in the Lake Hadlock Association, Inc. is for those who do not live within the Park District but who have vested interest in the lake and who have paid dues equal to one half of the full membership dues. This allows them to take part in activities, regular meetings, etc, but will have no voting power.
ARTICLE III – ELECTION OF OFFICERS AND BOARD MEMBERS
Officers shall consist of a President, a Vice President, a Secretary and a Treasurer. The Board of Directors shall consist of the Executive Board, First Past President, plus a minimum of six and a maximum of ten Board members. The Lake Hadlock Association, Inc. shall, at its annual meeting elect a Board of Directors and Officers. Only full members may be considered and elected and only full members may vote.
The Board of Directors and Officers are elected for a one year term. In the event that an Executive Board position is vacated, the Executive Board, through a majority vote, has the power to appoint a replacement. The replacement of the member is not considered mandatory unless deemed necessary by the President. Should the President step down, the Vice President automatically presumes the position of President followed by the Treasurer then Secretary.
ARTICLE IV – DUTIES
The Board of Directors shall have the power to hold meetings as they may deem proper; to devise and carry into execution with the President, such measures as they may deem proper to promote the objectives of the Association, including the property, affairs, business and concerns of the Association. A quorum of said Board shall consist of not less than four members.
The President shall preside over all meetings of the Lake Hadlock Association, Inc. He/she shall approve all payments by the Association. He/she shall supervise and direct all work of the Association.
The Vice President in the absence of the President shall perform the duties of the President.
The Secretary shall keep the minutes of all meetings of the Lake Hadlock Association, Inc., preserve proper files and records, and perform other duties as the President may direct.
The Treasurer shall receive all dues and other funds of the Association and shall pay all debts and obligations with the approval of the President. Expenditure of funds up to $1,000.00 requires a majority vote of the Executive Board. Expenditures in excess of $1,000.00 require a majority vote of the Officers and the Board of Directors. The Treasurer shall make available a written report at the annual meeting of all income, expenditures and the current balances. The Treasurer’s books shall be audited before each annual meeting by a three member team appointed by the Executive Board consisting of one past Association President, one current board member and one non-board member of the Association.
ARTICLE V – RULES OF PROCEDURE
Meeting Called to Order
Pledge of Allegiance
Reading of Minutes from Previous Meeting
Report of Standing and Special Committees
Election of Officers and Board Members
ARTICLE VI – DUES
The dues shall be established by the Board of Directors and any changes to the dues structure must be approved by a majority vote of the full members attending the annual meeting. The membership year is from July 1 through June 30 of the following year. Any dues received by the Treasurer between March 1 and June 30 shall be applied to the next year’s dues.
ARTICLE VII – AMENDING THE BY-LAWS
The by-laws must be amended, repealed or altered in whole or part by a majority vote of the full members of the Association at any regular or special meeting of the association called for such purpose, provided the proposed changes be submitted in writing to the membership at least fifteen (15) days prior to the meeting.
ARTICLE VIII – MEETINGS
There shall be a minimum of one annual meeting to take place on the Saturday of the 4th of July weekend at a designated location, at 9:00 AM. Fifteen (15) days notice regarding the time and location will be given for any regular or special meetings deemed necessary by the President. All meetings will be run in accordance with Robert’s Rules of Order.